FoodBusiness ERP Feature List

FoodBusiness ERP software helps food and beverage manufacturers streamline operational efficiency and manage growth. It is a unified platform that is configured by NexTec industry experts who deliver a complete food and beverage manufacturing business solution. FoodBusiness ERP runs your entire business through manufacturing, tracking, inventory, sales, finance and quality.

Table Of Contents

Finance
Productivity Boosters
Forecasting
Purchasing
Planning & Production
Rebates & Royalties
Fulfillment
Quality
Help
Catch Weight (optional)

Functional Area

Finance

Features
Open AR Hold Adds aging days to credit check algorithm Global and customer specific aging parameter Security based manual override capability
Automated Clearing House (ACH) Payments Predefined NACHA format Multi-bank support Bank specific file format File regeneration capability Email workflow template Payment note Balanced bank file format Enhanced security for “at rest” data Bank information import
Electronic Funds Transfer (EFT) Payments Multi-bank support Bank specific file format File regeneration capability Email workflow template Payment note Enhanced security for “at rest” data Bank information import
Commission Processing Pay on invoice or payment receipt Create batches for managing and processing Approval option for separation of duties Manage both internal and external representatives View summary or detail for each sales representative Support primary and secondary sales representatives Adjustments with reason code Generate mass invoice for payment processing Process track-only representatives during posting

Features

Open AR Hold

Adds aging days to credit check algorithm
Global and customer specific aging parameter
Security based manual override capability

Automated Clearing House (ACH) Payments

Predefined NACHA format
Multi-bank support
Bank specific file format
File regeneration capability
Email workflow template
Payment note
Balanced bank file format
Enhanced security for “at rest” data
Bank information import

Electronic Funds Transfer (EFT) Payments

Multi-bank support
Bank specific file format
File regeneration capability
Email workflow template
Payment note
Enhanced security for “at rest” data
Bank information import

Commission Processing

Pay on invoice or payment receipt
Create batches for managing and processing
Approval option for separation of duties
Manage both internal and external representatives
View summary or detail for each sales representative
Support primary and secondary sales representatives
Adjustments with reason code
Generate mass invoice for payment processing
Process track-only representatives during posting

Functional Area

Productivity Boosters

Features
Business Partner Notes Non-Technical setup function Enter notes in real-time Classify and organize notes Use in up to 30 different functions Note attachments
Product Attributes Define up to 30K product attributes Definable groups for attribute organization Profiles for management of group and attributes Available at three levels Configuration controls of display sequence Import templates to facilitate data initialization
Lot Attributes Attribute display in multiple inquiries Access in manual allocation and stock issue functions Vertical inheritance Horizontal inheritance Integrated with advanced quality stock audits
GS1 Pallet and Product Labels Predefined application IDs Predefined data sources Label profiles / mapping to minimize customization Option for site graphics Pallet labels with SSCC during delivery
Industry Driven Product Extensions
Business Form Accelerator Pack
Form Personalization One stop shop to streamline common data (ex: Products, Customers, etc.) No technical skills required Protected again patches and upgrades Utilize predefined templates for efficiency
TI-HI Support Defined pallet configuration on product Attach pallet configuration diagram to product Palletization instruction document for production

Features

Business Partner Notes

Non-Technical setup function
Enter notes in real-time
Classify and organize notes
Use in up to 30 different functions
Note attachments

Product Attributes

Define up to 30K product attributes
Definable groups for attribute organization
Profiles for management of group and attributes
Available at three levels
Configuration controls of display sequence
Import templates to facilitate data initialization

Lot Attributes

Attribute display in multiple inquiries
Access in manual allocation and stock issue functions
Vertical inheritance
Horizontal inheritance
Integrated with advanced quality stock audits

GS1 Pallet and Product Labels

Predefined application IDs
Predefined data sources
Label profiles / mapping to minimize customization
Option for site graphics
Pallet labels with SSCC during delivery

Industry Driven Product Extensions

Business Form Accelerator Pack

Form Personalization

One stop shop to streamline common data (ex: Products, Customers, etc.)
No technical skills required
Protected again patches and upgrades
Utilize predefined templates for efficiency

TI-HI Support

Defined pallet configuration on product
Attach pallet configuration diagram to product
Palletization instruction document for production

Functional Area

Forecasting

Features
Demand History Demand import Outlier and history adjustments History substitution Numerical and graphical view Capture and consideration of lost sales
Forecast Management and Calculation Market intelligence support Adjustments with tracking reasons Trend and seasonality support Individual or group calculation Batch calculation option Numerical and graphical views Monthly to planning period conversion

Features

Demand History

Demand import
Outlier and history adjustments
History substitution
Numerical and graphical view
Capture and consideration of lost sales

Forecast Management and Calculation

Market intelligence support
Adjustments with tracking reasons
Trend and seasonality support
Individual or group calculation
Batch calculation option
Numerical and graphical views
Monthly to planning period conversion

Functional Area

Purchasing

Features
Pallet Driven Purchasing and Logistics Container based capacity control Display and calculation of pallet quantity in planning workbenches and execution tools Inclusion in Products by Supplier Activated by entry transaction
Bulk Receipt and Grading Receive “bulk” and convert to one or more graded products “One-step” transaction for efficiency Integrated with advanced quality features Maintains lot tracking and traceability Grading lists to simplify activity and reduce errors

Features

Pallet Driven Purchasing and Logistics

Container based capacity control
Display and calculation of pallet quantity in planning workbenches and execution tools
Inclusion in Products by Supplier
Activated by entry transaction

Bulk Receipt and Grading

Receive “bulk” and convert to one or more graded products
“One-step” transaction for efficiency
Integrated with advanced quality features
Maintains lot tracking and traceability
Grading lists to simplify activity and reduce errors

Supplier Documents

Features
Document Management Tracking Supplier Supplier, Product Supplier, Product, Manufacturer
Document Request Management Signature process tracking Integrated with Quality Audits
Purchase and Receipt Management Optional capture of manufacturer in purchase order Warn / block capability Document status popup

Features

Document Management Tracking

Supplier
Supplier, Product
Supplier, Product, Manufacturer

Document Request Management

Signature process tracking
Integrated with Quality Audits

Purchase and Receipt Management

Optional capture of manufacturer in purchase order
Warn / block capability
Document status popup

Pre-Receipt COA

Features
Capture and Manage COA Prior to Arrival Capture and record results prior to receipt Detects potential issues in advance Automatic validation of test results Streamlines receiving process for compliant lots

Features

Capture and Manage COA Prior to Arrival

Capture and record results prior to receipt
Detects potential issues in advance
Automatic validation of test results
Streamlines receiving process for compliant lots

Functional Area

Planning & Production

Features
Work Order Batch Size Management Break down WO into manageable batches Automatic or manual batching Available in planning and execution Create material list (shop paper) with batch breakout Report material consumption by batch Report production quantity by batch
Lock Component Scaling Recalculate production and material requirement quantities based on “key component” Available during work order creation or as standalone function
Production Staging and Issue Pick for work order or batch Available for lot or non-lot products Pick to staging pallet(s) Label printing Material picking and detail allocation Material issue by pick group
Product Constraint Management Create customized list of constraints Enter manually or roll up from BOM Available for planning and sequencing Roll up via sequenced batch job
Production Sequencing Sequence work orders to minimize setup and changeover Sequencing criteria Sequencing groups (selection and sorting) Change work center, start date, planned/firm status, and sequence for one or many work orders Work order and stock drill downs Graphical capacity display Load recalculation Sequenced dispatch list
Work in Progress Audits Generated within work order Defaults from product-site Manual or frequency audit type Recurrence time interval with override Manual Calculation base of time interval or units Create as-needed (noise reduction) or in advance Incomplete audits are cancelled (cleanup with audit trail) when the operation closed
Audit Groups One or more audits allowing efficient release Support manual or frequency audits Activation control
Standard Notes and Images Reusable notes with both text and images Assign to BOM, Routing or standard operation Editable on work order Print on job ticket and material issue list

Features

Work Order Batch Size Management

Break down WO into manageable batches
Automatic or manual batching
Available in planning and execution
Create material list (shop paper) with batch breakout
Report material consumption by batch
Report production quantity by batch

Lock Component Scaling

Recalculate production and material requirement quantities based on “key component”
Available during work order creation or as standalone function

Production Staging and Issue

Pick for work order or batch
Available for lot or non-lot products
Pick to staging pallet(s)
Label printing
Material picking and detail allocation
Material issue by pick group

Product Constraint Management

Create customized list of constraints
Enter manually or roll up from BOM
Available for planning and sequencing
Roll up via sequenced batch job

Production Sequencing

Sequence work orders to minimize setup and changeover
Sequencing criteria
Sequencing groups (selection and sorting)
Change work center, start date, planned/firm status, and sequence for one or many work orders
Work order and stock drill downs
Graphical capacity display
Load recalculation
Sequenced dispatch list

Work in Progress Audits

Generated within work order
Defaults from product-site
Manual or frequency audit type
Recurrence time interval with override
- Manual
- Calculation base of time interval or units
Create as-needed (noise reduction) or in advance
Incomplete audits are cancelled (cleanup with audit trail) when the operation closed

Audit Groups

One or more audits allowing efficient release
Support manual or frequency audits
Activation control

Standard Notes and Images

Reusable notes with both text and images
Assign to BOM, Routing or standard operation
Editable on work order
Print on job ticket and material issue list

Functional Area

Rebates & Royalties

Rebate Management

Features
Flexible Program Definition & Criteria Program start date Use fiscal or calendar or periods Exclusive or multi-program option
Tier Management Volume or frequency Thresholds by units, gross price, net price and weight Cumulative or progressive BP tracking flexibility (group, sold-to, bill-to)
Benefit Management Calculation basis Percentage or amount Beneficiary flexibility (sold-to, bill-to, group, rebate group) Off invoice, accrued, or non-accrued GL account / dimensions controls Flat rate Track only Minimum period payments
Powerful Filtering / Period Qualification Criteria Customer Product Advanced selection
Inquiries and Analysis Program analysis Program inquiry Period inquiry Transaction inquiry Order line rebate eligibility inquiry

Features

Flexible Program Definition & Criteria

Program start date
Use fiscal or calendar or periods
Exclusive or multi-program option

Tier Management

Volume or frequency
Thresholds by units, gross price, net price and weight
Cumulative or progressive
BP tracking flexibility (group, sold-to, bill-to)

Benefit Management

Calculation basis
Percentage or amount
Beneficiary flexibility (sold-to, bill-to, group, rebate group)
Off invoice, accrued, or non-accrued
GL account / dimensions controls
Flat rate
Track only
Minimum period payments

Powerful Filtering / Period Qualification Criteria

Customer
Product
Advanced selection

Inquiries and Analysis

Program analysis
Program inquiry
Period inquiry
Transaction inquiry
Order line rebate eligibility inquiry

Royalties

Features
Flexible Program Definition & Criteria Effectively control Use fiscal or calendar or periods
Benefit Basis Unit, net, gross and base price
Benefit Management Percent or amount Defined by program or product Accrued or non-accrued GL account / dimension controls Pay-to
Powerful Filtering Criteria Product Advanced selection
Program and Transaction Inquiries Program inquiry Transaction inquiry

Features

Flexible Program Definition & Criteria

Effectively control
Use fiscal or calendar or periods

Benefit Basis

Unit, net, gross and base price

Benefit Management

Percent or amount
Defined by program or product
Accrued or non-accrued
GL account / dimension controls
Pay-to

Powerful Filtering Criteria

Product
Advanced selection

Program and Transaction Inquiries

Program inquiry
Transaction inquiry

Payments

Features
Payment Workbench (AR/AP/Other) Adjustment with reason By program or by payment period Generates payment or on account credit Automatic adjustments per royalty period min / max requirements Optional consolidation for multi-program payments Approve and process track-only programs
Statements Rebate statement Royalty statement

Features

Payment Workbench (AR/AP/Other)

Adjustment with reason
By program or by payment period
Generates payment or on account credit
Automatic adjustments per royalty period min / max requirements
Optional consolidation for multi-program payments
Approve and process track-only programs

Statements

Rebate statement
Royalty statement

Functional Area

Fulfillment

Features
Weight Based Pricing Price or discount line or document weight Define weight-based tiers Dynamically adjust based on order edits
Customer Document Management Stock site, product and export country One-time, per order, yearly or monthly delivery frequency Assign documents as a group Block sales orders and deliveries Workbench and inquiry
Order and Delivery Management Control by customer Manage allocations and shortages Automatic close of order lines and orders with reason Option for tracking lost sales
Loading Dock Management Set up docks, and schedule delivery and receipt activity Associate orders with dock schedules, and then generate picking documents Use the delivery schedule to generate deliveries Check a truck in and out of a dock View the status of the docks Jump to a dock schedule from a calendar

Features

Weight Based Pricing

Price or discount line or document weight
Define weight-based tiers
Dynamically adjust based on order edits

Customer Document Management

Stock site, product and export country
One-time, per order, yearly or monthly delivery frequency
Assign documents as a group
Block sales orders and deliveries
Workbench and inquiry

Order and Delivery Management

Control by customer
Manage allocations and shortages
Automatic close of order lines and orders with reason
Option for tracking lost sales

Loading Dock Management

Set up docks, and schedule delivery and receipt activity
Associate orders with dock schedules, and then generate picking documents
Use the delivery schedule to generate deliveries
Check a truck in and out of a dock
View the status of the docks
Jump to a dock schedule from a calendar

Customer-Specific Certificate of Analysis

Features
Customer Specific COA Tests included independent of primary COA Sequence control Customer specific specification text Actual or generic result text
Allocation Based on COA Response Criteria
Automatic Allocation During sales order create / maintain Automatic allocation (batch or manual) Delivery creation (unallocated lines)
Manual Allocation Warns if non-compliant and allows override during order maintenance Logic is also in standalone
Shortages Applied automatically
Stock Audit Results View lots for a SKU, and with one-click, access the test results Evaluate which lots meet the customer specific criteria Review the audit results, as well as the individual test responses based on the customer’s criteria

Features

Customer Specific COA

Tests included independent of primary COA
Sequence control
Customer specific specification text
Actual or generic result text

Allocation Based on COA Response Criteria

Automatic Allocation

During sales order create / maintain
Automatic allocation (batch or manual)
Delivery creation (unallocated lines)

Manual Allocation

Warns if non-compliant and allows override during order maintenance
Logic is also in standalone

Shortages

Applied automatically

Stock Audit Results

View lots for a SKU, and with one-click, access the test results
Evaluate which lots meet the customer specific criteria
Review the audit results, as well as the individual test responses based on the customer’s criteria

Scan and Pack

Features
Simplified Interface Single function to allocate, package and delivery Designed for use with barcode scanner (tethered or Bluetooth) Confirmation and error sounds to expedite processing Mouse-less operation allows user to complete shipment using only scanner Save and resume at any time Unpack to correct errors
Efficiency and Error Reduction Scanning product reduces occurrences of shipping incorrect product Scan product and lot number using single GS-128 or GS1 DataMatrix barcodes Capture GTIN by product and packaging unit Support for multiple packing units Scan UPC and lot individually
Automatic Packing Automatic packing of product that does not require scanning (ex: marketing material)
Order Based Pick Support Pick unallocated or global allocated lines Order based picking report Picks results in detail allocation (lot/location) Pack delivery contents Generate delivery
Delivery Based Packing Break delivery content into boxes (pack) Print label(s) Confirm

Features

Simplified Interface

Single function to allocate, package and delivery
Designed for use with barcode scanner (tethered or Bluetooth)
Confirmation and error sounds to expedite processing
Mouse-less operation allows user to complete shipment using only scanner
Save and resume at any time
Unpack to correct errors

Efficiency and Error Reduction

Scanning product reduces occurrences of shipping incorrect product
Scan product and lot number using single GS-128 or GS1 DataMatrix barcodes
Capture GTIN by product and packaging unit
Support for multiple packing units
Scan UPC and lot individually

Automatic Packing

Automatic packing of product that does not require scanning (ex: marketing material)

Order Based Pick Support

Pick unallocated or global allocated lines
Order based picking report
Picks results in detail allocation (lot/location)
Pack delivery contents
Generate delivery

Delivery Based Packing

Break delivery content into boxes (pack)
Print label(s)
Confirm

Functional Area

Quality

Audits, Checklists and Test Management

Features
GMP Audit Support Manual Event driven Periodic
User Security and Authorization Authorization groups Roles Quality users Question level authorization
Flexible Checklist and Question Configuration Generic and specific questions and controls Retest and secondary test capability Estimated test cost
Group Activation / Control Manual audit creation In process audits Alternate to individual audit Unselect default audits for exception management
Purpose Built Workbenches Assignments Response Approvals
Inquiries and Reports Audit inquiry Audit log Completed audits Response worksheet Checklist where-used
Stock-Based Audits Configurable by product, product-site and stock management rules Driven by stock activity (production, receiving, etc.) Streamlined response entry Automated stock disposition based on test results Recontrol Status based movement control
Test Grouping Group by receipt, product-lot, lot Append to completed audits Efficiency via reduced data entry

Features

GMP Audit Support

Manual
Event driven
Periodic

User Security and Authorization

Authorization groups
Roles
Quality users
Question level authorization

Flexible Checklist and Question Configuration

Generic and specific questions and controls
Retest and secondary test capability
Estimated test cost

Group Activation / Control

Manual audit creation
In process audits
Alternate to individual audit
Unselect default audits for exception management

Purpose Built Workbenches

Assignments
Response
Approvals

Inquiries and Reports

Audit inquiry
Audit log
Completed audits
Response worksheet
Checklist where-used

Stock-Based Audits

Configurable by product, product-site and stock management rules
Driven by stock activity (production, receiving, etc.)
Streamlined response entry
Automated stock disposition based on test results
Recontrol
Status based movement control

Test Grouping

Group by receipt, product-lot, lot
Append to completed audits
Efficiency via reduced data entry

Product Recall

Features
Flexible Generation Forward and backward search capability Generate mandatory, voluntary or mock recalls Single company or enterprise option Multiple methods for selecting recall stock
Recall Plan Documentation Reason Risk Customer / company actions Contact information Date / time traceability
Stock Analysis and Control Impact analysis with drill-down Lot Issues Work in progress Deliveries Freeze / Block Recall specific inquiries
Communication Option to generate CRM calls Product recall report (internal) Customer recall letter (external)

Features

Flexible Generation

Forward and backward search capability
Generate mandatory, voluntary or mock recalls
Single company or enterprise option
Multiple methods for selecting recall stock

Recall Plan Documentation

Reason
Risk
Customer / company actions
Contact information
Date / time traceability

Stock Analysis and Control

Impact analysis with drill-down
- Lot
- Issues
- Work in progress
- Deliveries
Freeze / Block
Recall specific inquiries

Communication

Option to generate CRM calls
Product recall report (internal)
Customer recall letter (external)

Certificate of Analysis

Features
Configuration Driven COA Attributes Method text Grouping Print control Sequence control Specification text Actual or generic result text Document text maintenance Signature / Image management
Preview Option – WYSIWYG
Test Result Inheritance Based on a specific component Print document using test results from either delivered lot or from bulk batch lot
Printing Stock Order Delivery History

Features

Configuration Driven COA

Attributes
Method text
Grouping
Print control
Sequence control
Specification text
Actual or generic result text
Document text maintenance
Signature / Image management

Preview Option – WYSIWYG

Test Result Inheritance

Based on a specific component
Print document using test results from either delivered lot or from bulk batch lot

Printing

Stock
Order
Delivery
History

Sample Management

Features
Retain and Test Samples Auto-setup logic Multi-source (stock, work in progress and sample) Label printing for easy identification Retention period calculation and management Inventory quarantine via status and location
Sample Workbench Label print/reprint Change sample type Manage retention period Issue/consume sample stock Mass issue or expired stock Generate stock audit

Features

Retain and Test Samples

Auto-setup logic
Multi-source (stock, work in progress and sample)
Label printing for easy identification
Retention period calculation and management
Inventory quarantine via status and location

Sample Workbench

Label print/reprint
Change sample type
Manage retention period
Issue/consume sample stock
Mass issue or expired stock
Generate stock audit

Downtime

Features
Define and Plan Define types and required data Define reasons and solutions Log against work center group, work center, or independent equipment Create in advanced (planned)
Capture and Review Capture key elements such as operator, technician, external service provider, and duration Calculate estimated cost Inquiry available for reviewing events Integrated with advanced quality for auto-generation and completion Ability to generate and track by shift

Features

Define and Plan

Define types and required data
Define reasons and solutions
Log against work center group, work center, or independent equipment
Create in advanced (planned)

Capture and Review

Capture key elements such as operator, technician, external service provider, and duration
Calculate estimated cost
Inquiry available for reviewing events
Integrated with advanced quality for auto-generation and completion
Ability to generate and track by shift

Functional Area

Help

Features
Searchable Help Library
Setup and Function Help
Functional Summary
Release Notes
Process Flows

Functional Area

Catch Weight (optional)

Features
Purchasing Price by weight or by unit Receive by pallet with average case weight Receive by pallet with actual weight Receive by case Import for case weight automation Pallet labels GS1 case labels Transactions via desktop or ADC
Forecast by weight or case View and adjust demand history View and adjust forecast
Stock Management Track by pallet or case Split, merge or adjust pallets Automatic calculation (optional) of case count and total weight Case break logic Automatic adjustments ADC Advanced cycle count Inquiries in weight and/or packing unit
Production Stage and issue products on pallet Automatic calculation (optional) of case count and total weight Mono and multi-product pallet support Material issue by pallet/case Report by pallet with average case weight Report by pallet capturing actual weight Report by case Production return by pallet/case Order based picking report
Fulfillment Price by weight or packing unit Leverage automated process for non-catch weight products Picking with integrated pallet split and merge capabilities Case break for selling actual weight pieces Automatic adjustment of non-tangible quantities Shipment and invoice recalculation based on actual weight Transactions via desktop or ADC Actual weight detail reports for shipments and invoices
GS1 Processing ADC receipt via GS1 label Pallet build / case quantity and weight calculator Pallet import ADC SO picking via GS1 Case label template Stock label template Pallet label template

Features

Purchasing

Price by weight or by unit
Receive by pallet with average case weight
Receive by pallet with actual weight
Receive by case
Import for case weight automation
Pallet labels
GS1 case labels
Transactions via desktop or ADC

Forecast by weight or case

View and adjust demand history
View and adjust forecast

Stock Management

Track by pallet or case
Split, merge or adjust pallets
Automatic calculation (optional) of case count and total weight
Case break logic
Automatic adjustments
ADC Advanced cycle count
Inquiries in weight and/or packing unit

Production

Stage and issue products on pallet
Automatic calculation (optional) of case count and total weight
Mono and multi-product pallet support
Material issue by pallet/case
Report by pallet with average case weight
Report by pallet capturing actual weight
Report by case
Production return by pallet/case
Order based picking report

Fulfillment

Price by weight or packing unit
Leverage automated process for non-catch weight products
Picking with integrated pallet split and merge capabilities
Case break for selling actual weight pieces
Automatic adjustment of non-tangible quantities
Shipment and invoice recalculation based on actual weight
Transactions via desktop or ADC
Actual weight detail reports for shipments and invoices

GS1 Processing

ADC receipt via GS1 label
Pallet build / case quantity and weight calculator
Pallet import
ADC SO picking via GS1
Case label template
Stock label template
Pallet label template